[Guide]Tickler File, People and Smartlists
alt + l brings up hidden, unfinished feature: smart lists
Right now it is very limited: one tag, but it shows the task from whole database (someday, waiting for, projects, next, inbox, today)
I have found two nice uses for this feature and I am sharing it here:
stuff that you might want to do in the future, or like to be
reminded of at some point should be put into tickler file (GTD
term)
In Nirvana you can tag your task "tickler" and put it into someday
with a due date (reminder).
Now create smart list called "Tickler File" with tag "tickler". Click "Due" in tag selection and/or personal tag or work tag (if you have them).
Clean and effcient
Another great use for crude smart list is what I am calling
"People"
I tagging tasks with names of people that are vital to moving the
project foward: in other words I am needing their imput.
I have created smart list for my boss, wife, father and now I can see all the stuff that I am involved with them at some level
great when you are on the phone with that person and you can see what you could ask them about /ask them to do
Give it a try
2 Posted by MarcinGTD on 09 May, 2010 08:54 AM
one more thing: if your list gets messy then use numbers to bring it to order
1 - Tickler
2 - person a
3 - person b
neat :D
3 Posted by JamesT on 10 May, 2010 04:35 PM
Nice idea MarcinGTD!
4 Posted by vad710 on 10 May, 2010 07:34 PM
I could not get this to come up...
5 Posted by jason.schleifer on 14 May, 2010 05:57 AM
I couldn't get it to come up either.. alt-l just moves my focus to the URL bar..
6 Posted by Terminado on 14 May, 2010 06:43 AM
MarcinGTD, re smart lists--
I like your "tickler" work around and will give it a try.
With searches for people (or any other tag), I believe you can find the same tasks by using the search box in the upper right corner. Search "call" and it will find all tasks so tagged. However, it will also find all instances of the term "call" so I've started prefacing my tags with the @ sign. Now a search for @call brings up tasks with that tag (and a few tasks where I used @call in the notes). I've done the same thing with people (e.g., @mark) which I use for agendas as you describe.
Smart lists certainly are easier because all you need to do is click once, but they will really shine once we can create lists with multiple tags (AND, and OR).
P.S., it looks like you can't create smart lists at the moment.
7 Posted by Maarten on 15 May, 2010 05:21 AM
@Terminado. Just to confirm. I cannot create smart lists either (Chrome 4.1).
The one I already created works fine though.
8 Posted by mike on 17 May, 2010 05:04 AM
I have Chrome 5.0, I can't create smartlists either.
9 Posted by Terminado on 17 May, 2010 06:12 PM
Yes, they aren't currently active but I understand they will return. Looks like you can use any you've already set up, though.