What I've found effective is NOT to use the 'waiting' list. The
project view gets cluttered with Next, Waiting, Scheduled, Done and
Rather, have one 'unified' project list. Anything that you are
'waiting' for someone else to complete would be marked like @JP -
research documentation completed. Just put a '@' symbol in front of
the person you've delegated an action step to.. and then assign it
with a tag called 'waiting'. Use the due date selector in the
task-creation field to mark when it's due, and then drag your
project tasks in to proper sequential order. Now you have a project
overview of who is to do what and by when. Any item that is not
preceded with '@', are tasks that you have to do.
Another nice thing about this approach is that you can insert
'@' into the search field at the top of the screen and it will
filter everyone you've delegated something to. You can even refine
it by selecting the 'waiting' tag in the search query.
Thank you for the very useful information. I do think that your
workflow differs from mine and have to think about that.
In my workflow I almost never look at the project list except when
I have to add a task and in my weekly review (to see if there are
any empty projects). In the morning I decide what tasks I need to
focus on from the next list and the rest of the day I work from my
focus list (of cource I repeat that stap if my focus list is
My problem is to chose what to focus on because my next list is
filled with actions I cannot do because they are depending on items
in my waiting for list.
Back to the drawing board with your and my workflow.
Just wanted to point out that this is something I reported as a
flaw in Nirvana's Projects.
If you have a project with sequential task that require it to
move forward, the waiting for task should not have their own
section withing the project. Doing so breaks up the sequential
nature of the project and you now have a task at top that is not
truly the Next Action.
I suggested that Projects inside Nirvana stay in the sequential
order we created while adding a badge that tells you if it's
waiting for someone to take action. This way we clearly know what
is the Next Action of a project without confusion.
I respect Ken's ideas on getting around this but I refuse to
hack Nirvana to make it work as it should. I send the suggestions
to Nirvana for consideration and just do my best to deal with the
little things like this in hopes that it get's resolved.
The only reason I think this way is because I spent way too much
time hacking other systems that I no longer wish to do so. Call me
stubborn but I figured my role in this beta test is to try and
suggest changes that will keep Nirvana pure to GTD with no hacking
Ken does have some great suggestions, so please don't get me
wrong. I just refuse to do things like this anymore and it keeps me
frustrated enough to bring it up from time to time for Nirvana to
Project 'my project':
- item 1 - item 2 - item 3 (a waiting for Item) - item 4
- item 1 - item 2
Item 3 will not show up in the next list because it's a waiting
for item. Item 4 wil not show up in the next list because this item
is underneath item 3 (items underneath a waiting for item are
depending on this item). In the project view you can make this
perfect clear by adding colours to the items and can be setup easy
This method will remove the group waiting for in the project
I'm just sharing some thoughts here in the hope it helps
+1 for "Projects inside Nirvana stay in the sequential order we
created" +1 for true unified list In my opinion this is the 2 most
important issues in N2, because anything with more than 1 task = a
project => a lot of projects to "service"
I posted something here by mistake, and took it out.
The functionality seems to be there for sequential projects,
just the way it should be (as per Proximo's post. earlier.) Very
neat indeed. A "waited" task now stops the project, sits in the
project sequence and also appears under Waiting.
(If you star a subsequent task it shows up in Focus but not in
Next, which appears a bit inconsistent though ... but I guess
nobody would ever do that. I just found out by accident.)
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